The other type of email system to migrate from is a Web based email system (based on a POP3 or IMAP technology (don’t worry if this means nothing to you)). The majority of migrations are from either a Microsoft Exchange system (either on a standalone Exchange server – or from Exchange within Microsoft’s Small Business Server, which was the de facto solution for small businesses a few years ago).
What the existing system is, greatly influences the migration process. Nearly all Microsoft 365 projects begin with a migration away from the existing system. Whilst you can do this yourself (in terms of creating new accounts and resetting passwords) – you may want to have your IT support partner manage this for you – some of whom may charge extra for this service. One other thing you may wish to consider is ongoing support. It should be mentioned this isn’t a ‘per email address’ cost – as you can have multiple email addresses for individuals (aliases) – and you can also have any number of group email addresses at no extra cost.
Licences are charged on a ‘per user’ basis – so if you have 10 staff, and they all need an email mailbox, you will need 10 licences. The subscription licences come in a variety of ‘flavours’ depending on what you need (I’ll go into the differences later on) – and you can either pay these licence costs direct to Microsoft (by having a credit/debit card on your account) – or you can have a Microsoft Partner (such as Synium) to provide the licences for you, and invoice you. Once migrated the pricing is based on a subscription system (isn’t everything these days) – which has the significant benefit of only having to pay for what you need. Also, as a Microsoft Partner, we are able to provide our customers with their Microsoft 365 licensing Costs OverviewĪs nearly every organisation already has an email system of some sort, the initial costs when considering Microsoft 365 is the project to migrate. Over the years we have managed and implemented many Microsoft 365 migrations – so we know a thing or two about the various complications and intricacies – and hopefully this article will help you understand what is involved. So, as a whole, it is a fabulous solution for your business. Let me begin by saying Microsoft 365 is a superb Email system that is a great solution for nearly every small or medium sized business (in fact it is also proving to be the standard email system for many larger organisations too).īut – as well as the Email component of Microsoft 365 – the bits you are undoubtedly familiar with (Email, Calendars, Contacts etc) – there are many other products bundled into the whole 365 eco system.
Hopefully this article will go some way to helping you understand the costs – both the one-off costs, and the ongoing licence costs. When we get enquiries about Microsoft 365 (previously known as Office 365), one of the first questions inevitably is ‘ how much is it ?’
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